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Destinations

Corporate Meeting and Event Planning in San Francisco, California

San Francisco is one of the world's favorite cities. When you hold your program in San Francisco the attendance will be higher than if you held it in any other city would. Thirty minutes from the heart of Silicon Valley, one hour from Napa Valley, and two hours from Monterey, gives this destination a wide variety of activities, tours and excursions.

San Francisco has one of the best climates in the United States. The nicest months are September and October, when most other cities are experiencing cold and snow, the city enjoys temperatures in the 70's. The Pacific Ocean brings the fog and cooler air into the city in the summer so it never gets too hot. The winter months average in the mid 50's.

Home to some of the top restaurant chefs in the country, this city enables groups to experience flavors unique to San Francisco. An emphasis on locally grown and raised products showcases the diverse climate of California. In the evenings, experience trendy bars and clubs unique to the district they are in. While riding Cable Cars and taking a trip to Alcatraz may be an essential part of the San Francisco program, California Host will let your guests see the city through a local's perspective to enjoy areas off the beaten path.

Our services in San Francisco, California include, but are not limited to:

Event Management

Exploratorium Opening Gala

Location: San Francisco

Service: Event Management

Guests: 1600

Client's Need:

The Exploratorium built a $300 million dollar facility on Pier 15 and needed an opening Gala and Fundraising Event. They needed this event to be unlike any San Francisco had seen. The donor and socialite attendees go to numerous events so this one needed to be special and unique. This needed to be an incredible event that showcases the Exploratorium and exhibits.

Our Solution:

The facility was large, but it was important for us to create intimate areas for the attendees. We brought together the top 27 interior designers in San Francisco and gave each of them a lounge that they would theme and furnish. California Host designed three different entertainment areas and brought “The Earth Harp” to San Francisco for the first time. We attached the strings of the harp 100 feet up to the ceiling so as the harpist played it resonated through the structure. Another room featured Capital Cities performing and the last room had local favorites Tainted Love. This was a progressive party that moved throughout the venue to have many reveals.
 

The Outcome:

The event was a huge success. The lounges created the perfect atmosphere for friends to be able to relax and hold conversations. The entertainment was spot on. The Exploratorium raised more money than anticipated. The VIP guests left the event saying “I can't wait to see what they do next year.”
 
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Emirates Road Show

Location: Fairmont Hotel, San Jose

Service: Event Management

Guests: 650

Client's Need:

To bring 650 of the top travel agents to an event to introduce Emirates, Dubai and the new service from SFO to Dubai. The hotel, food, entertainment and décor needed to showcase the high level Emirates operates at and the attention to detail they are known for. The guests needed to experience Emirates without leaving the ground.

Our Solution:

We partnered with The Fairmont Hotel in San Jose to produce this event. We designed the stage scenic and décor to match their brand. The client selected Bill Rancic & California Host to create menus with Emirates Executive Chefs and the Fairmont to give the guests a true taste of the experience. There were over 140 different food items at this event. The band SRO performed while the group danced. 
 

The Outcome:

Through a strategically planned invite/RSVP process, we had all but 4 guests attend that had confirmed. The hotel was perfect and the branding highlighted the rooms. The stage scene was epic and the production was flawless. Guests were blown away by the huge variety of food selections at one event. Everyone at the event received the Emirates experience and left excited about the opportunity to book flights on Emirates. We have since produced 12 events for Emirates Airline.
 
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Disney/Raiders Games

Location: Oakland Coliseum—Oakland, CA

Service: Event Management

Guests:

Client’s Need:

For a second year in a row Disney/Pixar has hired California Host to create a presence for their companies at every Raiders home game and to promote the most recent Pixar film. We provide ideas for décor, entertainment for the children, and the overall layout/look for each game. 

Our Solution:

To promote Disney/Pixar’s recent film, Cars 3, California Host put together a unique promotional event for each game. These included a racecar track, jumbo slide, coloring station where children could decorate hats and bandanas, bungee-strapped trampoline, and face painting.
 

Our Outcome:

Disney was very happy with our game-day events—both inside the stadium and out. 
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Corporate Meeting Management

Visa International

Location: The Palace Hotel, San Francisco, CA

Service: Corporate Meeting Management

Guests: 350

Client's Need:

Visa needed to host 350 bank presidents from Latin America and to showcase their products and services to increase their business. Visa also wanted to have off site events for additional networking. Visa also needed to find an opportunity to promote the next meeting in Los Angeles.

Our Solution:

After asking the right questions we sourced The Palace Hotel to host the meeting and exhibition. This historic hotel was the perfect place for this group of bank presidents. We designed breaks and lunch in the exhibits area so that the sponsors could have as much traffic as possible. The Galleria Design Center was the location of the off site event and we brought in Latin performers as well as a “Cirque Style” show. Miss Universe was from Latin America so we invited her for photo opportunities with the attendees. To promote the following meeting in L.A. we brought in Disney characters and themed out the final night event.
 

The Outcome:

Visa had the opportunity to introduce the bank presidents to their newest products and created relationships with customers they had previously only had contact with via phone and email. Sponsors were delighted with the quality time they had with attendees. We created a buzz about the next program that led to the highest attendance Visa had experienced. Visa hired California Host to manage the next program in Los Angeles. This is California Host's fifteenth straight year managing programs for Visa.

 
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Google

Location: Mountain View

Service: Corporate Meeting Management

Guests: 18

Client’s Need:

The Silicon Valley company needed help building a rapport with one of its biggest clients—a leading advertising agency. 

Our Solution:

To ensure the agency continued to place large ad commitments with them each year, marketing executives at Google wanted more face-to-face time with the firm's leaders. California Host developed and designed an event with the theme: "Innovating and Accelerating the Future of Advertising." We incorporated this message into every aspect of the event—from invitations, to room décor, to client gifts. We showcased America's greatest innovators—Edison, Bell and Disney— in life-size posters around the room, as well as exotic model sports cars, branded in Google colors to "accelerate" the event's theme.
 

The Outcome:

Our evening met Google's underlying goal—developing a relationship with an important partner.
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Conferences, Conventions, & Trade Shows

Tizen (Intel and Samsung)

Location: Hyatt Regency / California Academy of Science

Service: Conferences, Conventions, & Trade Shows

Guests: 600

Client’s Need:

The client needed assistance with logistics, staffing and transportation for the company’s annual Developers Conference, and to have a party that would “out-do last year’s” (another California Host success). 

Our Solution:

After multiple venue proposals and site visits, the client chose the California Academy of Science in Golden Gate Park. This one-of-a-kind venue offered a living green room, an aquarium, a planetarium, a rain forest, and so much more! We incorporated a “Streets of San Francisco” food theme by setting up many impressive food stations, including a sushi bar, raw bar, Dim Sum station, and tapas station. We also filled the entire African Hall with just about every type of dessert imaginable!
 

The Outcome:

We provided executive transfers, as well as conference support staff and a fantastic evening event. The client was very pleased with our support staff, transportation services, venue selection, and all aspects of the event. We are currently scouting locations for the same event next year. 
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Samsung Developer Conference (Venueworld)

Location: Hyatt Regency / California Academy of Science

Service: Conferences, Conventions, & Trade Shows

Guests: 600

Client's Need:

Hold the first Samsung Developer Conference to bring in the top developers for their mobile products. They wanted the conference to fit their mobile brand and create a buzz about the conference for the next year. 
 

Our Solution:

We selected The Westin St. Francis for the conference headquarters. The hotel had many unique meeting spaces and we were able to create the general session, Android Live room, hacker's lounge and over 15 breakouts. We custom designed menus for this energetic group so they could have a tasty lunch while not missing the important content of the breakouts. The Exploratorium was selected as the off site venue. Damon Wayans spoke to the developers about the importance of the work they were doing. 
 

The Outcome:

The conference was a big success and the next year's conference had the push it needed in the developer world. The high tech guests loved the interactive exhibits, DJ and food. There were so many things to do that many guests stayed to the very end.
 
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Destination Management

The Food Network "Dinner Impossible"

Location: Alcatraz, San Francisco, CA

Service: Destination Management

Guests: 1102

Client's Need:

The Food Network needed a local DMC to partner on an episode of “Dinner Impossible”. This was to be the launch of Chef Michael Simon on the show. They were looking for a location that would be nearly impossible to surpass, but also has history and was internationally recognizable.

Our Solution:

We were preparing for a dinner event on Alcatraz when we got the call. After discussing the needs of the show, we called our client to see if this could add a level of uniqueness for her attendees. The client was excited and we worked with the producers to come up with the best plan for a successful show.
 

The Outcome:

Chef Michael Simon designed a menu and worked with our team for a successful episode of “Dinner Impossible”. It was one of the highest rated episodes for The Food Network. The client was able to provide an exciting surprise for the attendees and California Host exceeded her expectations for this event.
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Tag Heuer

Location: San Francisco, CA

Service: Destination Management

Guests: 280

Client's Need:

Host their top clients from around the world to America's Cup. Client wanted a luxury yacht but none were available. They needed this experience to match their high end brand.

Our Solution:

We transformed the yacht they were able to get into a first class experience. We designed and fabricated printed panels, wraps and fabrics to cover most of the areas of the yacht. We laid new carpet in the entire space and inlaid their logo.  California Host brought in sleek furnishings and created lounges and worked with the chef to create a special menu. We set up four monitors with live racing coverage and brought in a top America's Cup expert to give a play by play. We created photo ops with backdrops for memories of the trip.
 

The Outcome:

The yacht was beautiful and fit the Tag Heuer brand perfectly. The lounges created the perfect break from being on deck watching the race. The group learned about racing and had a new understanding of sailing. Guests gave their appreciation for two wonderful days on the bay. The clients thanked us for making them look good.
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HP/PRIM Mexico

Location: San Francisco / Napa

Service: Destination Management

Guests: 70

Client’s Needs:

The clients, who were coming to San Francisco for a meeting from Mexico, needed local assistance with hotel selection, translation services, meals, tours, and off-site events and activities. 

Our Solution:

Despite budget constraints that required multiple changes in the original proposal, we found creative solutions that provided our clients with the same experiences we initially planned, but at a scaled-back price. For example, we attended a San Francisco Giants game but sat in a less expensive section. Rather than having dinner at a pricey restaurant, guests received gift cards for food at the stadium. And instead of touring wineries in Napa, we took guests for a mini-tour of Yountville. Afterwards, they had free time in downtown Napa to experience wine country on their own before a fantastic group dinner!
 

The Outcome:

Guests had a great time at all the off-site events, and the meeting portion and translation services ran smoothly. 
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Incentives & Recognition Programs

Roche

Location: San Francisco, CA

Service: Incentives & Recognition Programs

Guests: 280

Client's Need:

To celebrate the top salespeople from Amsterdam.  They needed a beautiful city with many activities to entertain these young, active winners. There also needed to be real team building to create better relationships. The previous year was going to be tough to beat.

Our Solution:

California Host offered San Francisco as the ideal city for this incentive. We selected Hotel Vitale and held the opening reception on the rooftop overlooking the Bay. A tribal drumming expert was brought in along with hundreds of different types of drums. We combined the best of the city and it's food with a “Culinary Tour” that stopped in different neighborhoods for a taste of the area.  Guests could ride motorized cable cars, GPS GoCars, firetrucks and many other fun options. We designed a day of wine tasting in Napa Valley and included a bike rally, convertible Rolls and an outdoor lunch at Inglenook. For the final night, we produced a California Dreaming/Summer of Love theme party at Bimbo's. The guests received a box containing pants, shirts, wigs, bandanas, glasses and other items that represent the 1960's in San Francisco. We used motor coaches that had been converted to dance buses so the party could start once they get on the bus.
 

The Outcome:

The guests had the time of their life.  Every detail was handled and each day was better than the last. The drummer had the entire group ensconced in the experience of working together making music. We gave them an experience of what it was like to live in San Francisco as a local, taking them to the out of the way restaurants and bars during the tour. The experience in Napa Valley was truly unforgettable as each guest could decide how they wanted to enjoy the area. The party at Bimbo's was such a success that the entire group would not leave the dance floor for an hour after dinner was to be served. 
 
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